Outlook is one of my favorite applications and definitely one of my favorite things to train. As a matter of fact, I'm doing a webinar on Tuesday April 16th with Ernie the Attorney at the Paperless Chase, so if you like these tips and want to learn more you can sign up here. I'm using Outlook 2010 and 2013 between my laptops and desktops and just run my entire professional and business life from it. Here are three tips that always get a standing ovation when I speak (well, not really, but it would be cool if that did happen).
(The screenshots below are from 2013 but all these tips apply to 2003, 2007 and 2010. Just look around, the prompts or icons might be a little different)
Don’t waste precious time cutting, pasting or recreating emails. There is a handy "Resend" feature in Outlook.
- From your Sent Items folder, Open the item you would like to resend.
- On the Actions menu, click Resend This Message.
- Edit at will, click Send.
Create a Recurring Meeting or AppointmentFrom the appointment or meeting that you want to make recurring:
- On the Actions menu, click Recurrence (or click the Recurrence button).
- Select the frequency (Daily, Weekly, Monthly, Yearly) with which you want the appointment to recur, and then select options for the frequency.
- Click OK > Save and Close.
Learn to Work with Rules
Rules are great for moving emails out of your Inbox and into subfolders (plus a whole slew of other things). Start with an easy rule like moving emails from a specific sender (like LinkedIn or Facebook) to a special folder that gets your attention when you have the time. Right click on an email and look for "Rules" or "Create Rule" and let Outlooks help you create the rule.
The look and feel of Rules has changed over the versions of Microsoft Office so if you want to learn more about rules in Outlook 2003 click here, for 2007 click here, 2010 click here and for 2013 take a look here.
Check out Legal Office Guru's blog post WITH A VIDEO! on setting up rules here.
Don't forget about my webinar on Tuesday April 16! Hope to see you there. Get details and register here.